Consulate General of India Toronto, Canada

Passport Services – General Information

The Consulate provides passport services for two categories, fresh issuance of passport (for newborns) and renewal of passports for Indian nationals staying in its Consular jurisdiction.

BLS International is the sole authorized service provider for Consular services on the behalf of the Consulate. For info about BLS services please visit the website https://blsindia-canada.com/

HOW TO SUBMIT THE PASSPORT APPLICATION (DOCUMENTS REQUIRED AND GUIDELINES FOR FILLING APPLICATION):

Duly filled in online application form (available at Passport Seva at Indian Embassies and Consulates (passportindia.gov.in)).

Documents to be submitted with passport application:-

A. Re-issue of passport due to expiry of validity / exhaustion of visa pages

a. Printout of the Checklist click here

b. Printout of duly filled Application Form (available online)

c. Current Indian Passport (Original and Copy)

d. Specimen declaration of the Applicant on a Plain Paper - Annexure ‘E’

e. Proof of present Canadian address (see FAQs for list of acceptable address proofs)

f. Proof of valid residential status in Canada (see FAQs for acceptable documents)

g. Fees 

h. Two Recent Photographs (Specification of Photograph can be found here)

B. Reissue of Passport due to change in personal particulars like:

I. Addition/deletion/change of spouse's name on passport on account of marriage/remarriage/divorce/separation

(1) For addition of spouse name in Passport:

A) Marriage Certificate OR

B) Joint Photo Declaration signed by both husband and wife

(2) For deletion of spouse name: Divorce Order/Decree

(3) For change of spouse name: 

A) Divorce Order/Decree OR Death Certificate of first spouse

B) Re-marriage certificate OR Joint Photo Declaration by both husband and wife

(4) For change of surname by woman applicant following marriage/divorce:

A) Marriage Certificate OR Joint Photo Declaration by both husband and wife

B) Divorce Order/Decree (if name/surname change is based on divorce)

* In case of full change of name after marriage, the standard name change procedure should be followed.

II. Reverting to maiden surname on account of divorce or separation

1. Applicant must have an earlier passport with maiden name. No proof of divorce or separation is required in such a case. However, If the copy of older passport of maiden name is not available, please follow (IV).

III. Change of Name (Cases other than B(I, II, III) above)

1. Two public IDs/documents issued by Government authorities.

2. Original newspaper advertisement / clippings of two leading Indian newspapers or Publication of the change of name in the Gazette Notification of India..

IV. Change in the name/spelling of a Parent

1. Parent’s Passport Copy

V. Change of appearance/signature

1. Self-signed declaration for the change

VI. Change of Address

1. Proof of present address (see FAQs for list of acceptable address proofs)

C. Re-issue of Passport – due to Loss/Damage of earlier Passport

a. Printout of the Checklist Click here

b. Printout of duly filled Application Form (available online)

c. Current Indian Passport (Original and Copy)

d. Specimen declaration of the Applicant on a Plain Paper - Annexure ‘E’

e. Proof of present Canadian address (see FAQs for list of acceptable address proofs)

f. Proof of valid residential status in Canada (see FAQs for acceptable documents)

g. Fees

h. Two Recent Photographs (Specification of Photograph can be found here)

i. Specimen Affidavit for issuance of a passport in lieu of lost or damaged passport - Annexure ‘F’

j. Letter explaining how Passport got lost / damaged.

k. Original Police Report mentioning lost Passport number.

D. Re-issue of Passport to minors

(Note: Minors between the age of 15-18 years have the option to submit application for full 10-year validity passport by paying full passport fee of a regular passport)

a. Printout of the Checklist Click here

b. Printout of duly filled Application Form (available online)

c. Current Indian Passport (Original and Copy)

d. Annexure ‘E’

e. Proof of present Canadian address (see FAQs for list of acceptable address proofs)

f. Proof of valid residential status in Canada (see FAQs for acceptable documents)

g. Fees

h. Two Recent Photographs (Specification of Photograph can be found here)

i. Passport copies of both the parents

j. Annexure ‘D’ or Annexure ‘C’ as applicable (see FAQs for more details)

k. For a minor child with a single parent due to divorce or death, documents such as a divorce certificate or death certificate for the deceased parent is necessary. Additionally, a custody order from an Indian Court is required.

l. In case of case both the parents are residing outside Canada – attested Annexure ‘D’ / Annexure ‘C’ as the case may be.

While submitting application, please keep the documents with the application form as per the above serial order.

Processing Time

Note that processing time starts with arrival of application in Consulate, it does not include postal delays. Applicants are advised to check the status on BLS website at this link.

IMPORTANT NOTICES

• In addition to the consular fees, there are separate BLS service charges that would be applicable.
• Fee structure is subject to change without notice.
• The Consulate can ask for additional documents from the applicant if needed, during the process of issuing the passport.
• The applicant should ensure that they choose the correct police station based on the Indian address entered in the passport application.
• All signatures in the application form should be signed with ballpoint pen of blue or black ink and should exactly fit in the prescribed signature box. Those who cannot put their signature like infants, minors or illiterates they should put their thumb impression in place of signature.
• It is an offence under the Passport Act 1967 to furnish false information in the application. Passport facilities would be denied on grounds of suppression of material information, submission of incorrect particulars, willful damage/loss of passport or for unauthorized change/tampering. The passport can be impounded or revoked for violation of one or more of the provisions of the Passport Act.
• After submission of application at BLS no further changes are permitted.
• The Consulate shall not be responsible for errors in passports due to incorrect details or usage of special characters filled by applicant in the application forms. In all such case applicant would need to fill another passport renewal application and pay fee again.
• Fee once paid/submitted will not be refunded. For further changes/resubmission fresh fee will have to be borne by the applicant.
• Applicants are advised to refrain from submitting affidavits as documentary proofs, as the Consulate does not accept affidavits as a valid documentary proof for any consular service.
• The Consulate does not communicate over the phone for any passport matter or fee payment. If you receive any phone calls regarding payments over phone, please refrain from sharing any details.
• Only cases related to death/critical illness of an immediate family member (parent, child, or sibling) are considered emergency cases (other family members are not included in this criteria). The Consulate will facilitate appointment at BLS Centres on an urgent basis to save on processing time. Classification of a case as an emergency case does not mean that the passport will be issued faster than the normal processing time.
• Requirement of passport for travel or submission of visa/permit applications with Canadian authorities will not be considered emergency cases.
• Applicants can renew passport up to a year before expiry and the Consulate expects applicants to renew the passport at least 6 months before expiry date. Any delay on part of applicant in renewal of passport will not be considered grounds for an emergency in any scenario.
• Applicants are asked to refrain from booking travel tickets before getting valid passports. Any request for passport renewal under Emergency Cases on grounds of any upcoming travel plans will be rejected.
• For more questions, please visit FAQs section here.
• If the issue/query is still not resolved, please reach us on SAMPARK.

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