Consulate General of India

Toronto, Canada

Conference Visa Related Documents

Copy of Invitation Letter from the organizer of Conference / event in India

Please enclose copy of invitation letter from the Organizer of the Conference / event in India, inviting the applicant for attending the conference / event in India.

If the invitation letter is for any individual, it should mention the name of the visa applicant.

Letter from organization in Canada sponsoring the applicant

In case, the applicant is visiting India for the Conference on behalf of an organization in Canada, the visa applicant is required to enclose a letter from the Organization in Canada nominating / authorizing him/her to attend the conference / event in India.

The organization may also certify in the letter that the all the expenditure, clearances, etc., is arranging by the organization.

Business Visa related Documents

Surrender Certificate (copy)

All the applicants who earlier held Indian Passport are required to surrender their Indian Passport after obtaining foreign / Canadian citizenship. Person of Indian origin must enclose a copy of Surrender Certificate of old Indian passport.

The Surrender Certificate is required only in respect of the Indian origin visa applicants, who obtained foreign/Canadian citizenship after June, 2010. Those India origin applicants who obtained foreign / Canadian citizenship prior to June, 2010 may enclose copy of cancelled old Indian Passport with his/her Visa application

Business invitation letter from Indian Organization / Company

Please attach letter from the Business organization / company who has invited the visa applicant for visiting India. Letter of Invitation from Indian organization should indicate the nature of applicant's business, duration of stay, and places and companies to be visited in India.

Certification of Incorporation and copy of PAN Card of Indian Organization/Company

Please enclose a copy of the registration of the company / organization (employer) with the Government of India e.g. Letter of Incorporation, registration certificate. Also, enclose PAN card copy of the organization / company.

Business letter from Canadian Organization / Company with original signatures

Please attach a letter from your present employer / organization in Canada stating the credentials of the visa applicant mentioning the reason for visiting India having brief details of Business meetings, workshops, surveys, etc. Letter from Canada and India should be on company letterhead indicating company name, address, name of the sponsor, telephone number, web address, email address and sponsor for financial expenses.

Certification of Incorporation of Canadian organization/Company

Please enclose a copy of the registration of the company / organization (employer) with the Government of Canada e.g. Letter of Incorporation, registration certificate.

Business Information Sheet

Please enclose the details about Business in Canada in the prescribed format. The format can be downloaded from the link below:

https://blsindia-canada.com/forms/HCI-CGI-Business-Information-sheet.pdf

Undertaking about expenditure on travel of the visa applicant

1. For company/organization sponsoring the visit – The company / organization is required to submit an undertaking about bearing the expenditure of the visa applicant on his/her visit to India. If the certification is already included in the business letter, no separate undertaking is required.
2. For individuals - In case any individual is applying business visa for his own visit (on a freelance basis or otherwise), he / she need to provide copies of bank statements with the visa application, as a proof of adequate financial standing for the expenditure on a visit to India.

Employment Visa Related Documents

Employment Contract / Offer of Employment

Please enclose a copy of the employment contract / offer of employment on the basis of which the visa applicant is planning to visit India for employment purposes. The employment contract should be signed by the employer and employee (i.e., visa applicant). The employment contract should also fulfill the following criteria:

1. The salary must be at least INR 16.25 lacs per annum;
2. The employment contract / offer of appointment letter must indicate nature of the job, salary structure, and duration of the contract;
3. Resume of visa applicant with a copy of relevant credentials
4. For Pilots: Letter of clearance from Directorate General of Civil Aviation.

Incorporation Letter of employer/organization/company/ NGO in India

Please enclose copy of the registration of the company / organization / NGO (employer) with Government of India e.g. Letter of Incorporation, registration certificate. Also, enclose PAN card of the organization / company.

Undertaking from the Company/Employer in India about non-availability of qualified candidate in India for the job

Employment visas shall not be granted for jobs for which qualified Indians are available. Employment Visa shall also not be granted for routine, ordinary or secretarial/clerical jobs.

While requesting for employment visa, the employer in India is required to submit an undertaking about the non-availability of qualified Indian for the job offered to visa applicant.

In case, the above is incorporated in the letter from the employer for issuing an employment visa, there is no need for submission of this undertaking separately.

Letter from the employer for issuing employment visa

Please enclose a letter from the employer in India addressed to the High Commission/Consulate for issuing an employment visa. The letter should also indicate the reason for employing foreign nationals and non-availability of a similar capable person in India / locally.

Copy of Educational Qualification Certificate of applicant

The employment visa applicant is required to enclose a copy of his educational qualification certificates with the visa application.

Experience Certificate of the applicant from the employer

The employment visa applicant is required to enclose an Experience certificate from the existing / previous employer.

Entry Visa Related Documents

Surrender / Renunciation Certificate (copy)

All the applicants who earlier held Indian Passport are required to surrender the Indian Passport after obtaining foreign / Canadian citizenship. Person of Indian origin must enclose the copy of Surrender / Renunciation Certificate of old Indian passport.

The Surrender Certificate is required only in respect of the Indian origin visa applicants, who obtained foreign/Canadian citizenship after June, 2010. Such applicants who obtained foreign / Canadian citizenship prior to June, 2010 may please enclose copy of old canceled Indian passport to establish the Indian origin.

Please note that Entry Visa is only issued to foreign nationals having Indian origin.

The surrender / renunciation certificate is required to prove this.

In case the visa applicant has not surrendered the Indian passport and having the original passport, he/she may submit the application for Surrender / Renunciation Certificate and enclose copy of the payment receipt of submission of the surrender certificate application with the visa application.

Entry visa is applicable only for persons of Indian origin, spouse / children of an Indian citizen/person of Indian origin. Copy of surrender / renunciation certificate is mandatory for Entry visa application.

Film Visa Related Documents

Pre-approval from PIC Wing of High Commission of India, Ottawa

Before submission of the Film Visa application, the applicant is required to seek pre-approval from the PIC Wing of the respective High Commission / Consulate General of India, Ottawa for submission of Film Visa application. The applicant is required to provide all the information and document related to their purpose for visit to India, elaborating the details of filming in India to respective PIC Wing (pic.ottawa@mea.gov.in / culture.toronto@mea.gov.in / cul.vancouver@mea.gov.in ).

The Visa application to be submitted with the letter having prior-approval / clearance issued by Press, Information and Culture (PIC), Wing of the High Commission of India, Ottawa.

Permission of Govt. of India for shooting film in India

Foreign nationals coming for shooting of a feature film/ reality TV & Web Shows/ Series, Commercial TV Serials/ Shows and Web Shows/ Series in India is required to approach Ministry of Information and Broadcasting, Government of India, New Delhi for seeking permission for shooting in India. Email: ffo@nfdcindia.com of Ministry of Information and Broadcasting (https://www.mib.gov.in/filmfilmfacilitation-office).

The details regarding this can be seen at the link below : https://ffo.gov.in/en/permissions/film-visa

The Permission letter of Ministry of Information and Broadcasting, Govt. of India is required to be enclosed with the Visa application

Letter from Film Production Company/organization for issue of Visa

A letter from the Film Production Company / Media organization is required to be enclosed for issue of visa to the applicant

Medical Visa Related Documents

Medical invitation letter from the hospital

The visa applicant is required to enclose a medical invitation letter from the hospital / Doctor establishing the need for taking medical treatment in India.

Copies of medical reports / documents regarding treatment

The visa applicant is required to enclose medical reports, documents regarding the disease / illness for which he / she wishes to undertake medical treatment in India.

Documents establishing adequate financial standing for expenditure on treatment and travel in India

The visa applicant is required to submit documents (Bank statements, Income Certificate, etc) reflecting the adequate financial standing for treatment and travel in India.

Minor Consent form

For visa application of minor children, the applicants are required to provide minor consent form signed by both parents name. The format of the minor consent form can be downloaded from the link below:

https://blsindia-canada.com/forms/HCI-CGI_Minor%20consent%20form.pdf  

If either parent is out of the country, please provide the following additional documents;

• Notarized Affidavit indicating consent given to spouse to travel with minor.
• Notarized passport photocopy in original of the parent who is abroad. This can be obtained from Notary Public

Birth Certificate

For visa application of minor children, the applicants are required to provide copy of Birth Certificate of visa applicant/ minor child having both parents name.

For those born in Canada, please provide ‘Statement of Live Birth’ Certificate.

Passport copies of both the parents

For visa application of minor children, the applicants are required to provide passport copy of both the parents. The name of the parent(s) in the Birth Certificate and in the passport should be identical. # In case Parents are holding Indian Passport, please also provide (i) Status in Canada (PR / Work Permit / Study Permit / Visa)

For child having single parent

Either of the following documents (as applicable to be enclosed with the visa application of minor child)

1. Divorce order / Certificate issued by the concerned court (having sole custody of the child with the parent applying for visa)
2. Death Certificate of the deceased parent
3. Adoption document.

Note: For Minor traveling without parents, please provide:

1. Notarized Affidavit indicating their consent to travel. Both parents need to sign the affidavit.
2. Passport photocopy of the person traveling with the minor.

Student Visa Related Documents

Admission Letter from Recognized Educational Institution

Please provide a copy of the admission letter from the Educational Institute where you wish to go for study in India. The Educational Institute may provide a letter addressed to the High Commission for the issue of a student visa to the applicant.

Certificate of Registration of Educational Institution

Please provide copy of the Certificate of Registration of Indian Educational Institution with Indian Government Authorities viz., with Ministry of Human Resource Development, Govt of India; AYUSH Ministry; State Govt Authorities, etc.

Financial Arrangement letter

Please provide a letter explaining about the fee, accommodation and other expenditure involved in the study program. Please elaborate the source / mechanism for bearing this expenditure. Also, enclose a copy of the bank statements and other documents in support of your claim.

Letter for Student Exchange Program

In case the visa applicant is going to India for study under ‘Student exchange program’, please enclose letter in this regard from both the institutions (from Canada and India) involved in the student exchange program.

Admission Fee Payment receipt

Please enclose fee payment receipt from the educational institution where applicant is going to study in India for which Student visa is being applied.

For research scholar – Additional Form

The applicant for a research visa is required to provide two sets of forms as available at the link below: Please download the Research Visa Information Form by clicking here

Tourist Visa Related Documents

Minor Consent form

For visa application of minor children, the applicants are required to provide minor consent form signed by both parents name. The format of the minor consent form can be downloaded from the link below:

https://blsindia-canada.com/forms/HCI-CGI_Minor%20consent%20form.pdf 

If either parent is out of the country, please provide the following additional documents;

• Notarized Affidavit indicating consent given to spouse to travel with minor.
• Notarized passport photocopy in original of the parent who is abroad. This can be obtained from Notary Public

Birth Certificate

For visa application of minor children, the applicants are required to provide copy of Birth Certificate of visa applicant/ minor child having both parents’ name.

For those born in Canada, please provide ‘Statement of Live Birth’ Certificate.

Passport copies of both the parents

For visa application of minor children, the applicants are required to provide passport copy of both the parents. The name of the parent(s) in the Birth Certificate and in the passport should be identical.

# In case Parents are holding Indian Passport, please also provide (i) Status in Canada (PR / Work Permit / Study Permit / Visa)

For child having single parent

Either of the following documents (as applicable to be enclosed with the visa application of minor child)

1. Divorce order / Certificate issued by the concerned court (having sole custody of the child with the parent applying for visa)
2. Death Certificate of the deceased parent
3. Adoption document.

Note:

For minor traveling without parents, please provide two additional documents as below:

1. Notarized Affidavit indicating their consent to travel. Both parents need to sign the affidavit.
2. Passport photocopy of the person traveling with the minor.